Vagaro Pricing 2026: All Plans, Per-Employee Costs, and Add-Ons Explained
Vagaro charges by the number of bookable staff — from $30/month for solo operators to $85/month for 7+. Here's exactly what each tier includes and whether the add-ons are worth it.
Vagaro is one of the most feature-rich salon and spa management platforms available, used by over 220,000 businesses. Its pricing is straightforward: a flat monthly fee that scales with the number of bookable service providers on your account. Here’s the full breakdown.
The Short Answer
Vagaro charges a flat monthly fee based on the number of bookable staff. Plans start at $30/month for a single provider and cap at $85/month for 7+ providers — no per-booking commissions, no hidden usage fees.
There is no free plan. Vagaro offers a free 30-day trial with full features.
Vagaro Monthly Pricing by Staff Count
| Bookable Staff | Monthly Price |
|---|---|
| 1 (solo) | $30/month |
| 2 | $40/month |
| 3 | $50/month |
| 4 | $60/month |
| 5 | $70/month |
| 6 | $80/month |
| 7+ | $85/month |
Important: “Bookable staff” means staff who can receive online bookings — not all employees. Administrative staff who don’t take appointments don’t count toward this limit.
For large salons with 7+ providers, the price caps at $85/month — making Vagaro exceptionally affordable per-provider for growing teams.
What Every Plan Includes
All Vagaro plans (regardless of staff count) include:
- Online booking — client-facing booking page, 24/7
- Appointment scheduling — calendar management, recurring appointments
- Client management — client profiles, notes, visit history, intake forms
- Point of sale — service and product sales, checkout
- Email marketing — send marketing emails to your client list
- SMS marketing — text message campaigns
- Automated reminders — appointment confirmations and reminders (reduces no-shows)
- Reputation management — automated review request emails post-appointment
- Inventory management — track retail products and supplies
- Staff commission tracking — calculate commissions by service or product
- Membership and packages — create and sell memberships, packages, gift cards
- Vagaro Marketplace listing — your business listed on the Vagaro consumer app
- Reporting — revenue, staff performance, client retention, inventory
No core feature is locked behind a higher plan tier. Adding more bookable staff just increases the monthly rate.
Add-On Services (Optional, Paid Separately)
Vagaro’s base subscription is comprehensive, but several capabilities are available as paid add-ons:
Vagaro Pay (Card Processing)
- Card present (swipe/tap): 2.75%
- Keyed-in payments: 3.5% + $0.15
- Card reader: One free reader included; additional readers $49+
Vagaro Forms (Custom Intake Forms)
- Price: ~$10/month additional
- What it adds: Custom digital intake and consent forms that clients complete before appointments
Vagaro Check-In App
- Price: ~$10/month additional
- What it adds: Dedicated iPad check-in kiosk for your waiting room
Vagaro Payroll
- Price: Starts at ~$40/month + $6/employee/month
- What it adds: Full payroll processing, tax filing, and direct deposit
Additional Locations
- Each additional business location is added as a separate account at the applicable staff-count price point
Hidden Costs to Watch For
Processing fees: Vagaro’s 2.75% card present rate is competitive but not the lowest in the market. At high revenue volumes, the difference between processors adds up.
Add-on stacking: Forms ($10) + Check-In ($10) + basic payroll can push your effective monthly cost significantly higher than the base subscription.
No free plan. After the 30-day trial, you must subscribe to continue using Vagaro.
What the 30-Day Free Trial Includes
Vagaro’s trial gives you full access to all features — same as a paid account. You can:
- Import client lists
- Configure your booking page
- Run test appointments and checkouts
- Use the marketplace listing
- Evaluate marketing tools
No credit card is required to start the trial.
Vagaro vs. Alternatives (Pricing Context)
| Tool | Starting price | Staff scaling | Commission |
|---|---|---|---|
| Vagaro | $30/month | Up to $85/month | None |
| Fresha | $0/month | Not staff-based | 20% on new marketplace clients |
| GlossGenius | ~$24/month | Not staff-based | None |
| Booksy | ~$30/month | Tier-based | None |
| Boulevard | ~$175/month | Yes, scales | None |
| Mangomint | ~$165/month | Location-based | None |
Vagaro is the most affordable full-featured salon management platform for multi-staff operations. The $85/month cap for 7+ staff is unmatched by comparable platforms at its feature depth.
Who Should Use Vagaro?
Best for:
- Full-service salons and spas with 2–15+ staff
- Solo operators who want comprehensive tools (marketing, memberships, inventory) at a low price
- Salons actively growing their client base (strong marketing tools)
- US-based businesses (Vagaro’s marketplace is most active in North America)
Not ideal for:
- Solo operators who only need basic booking (GlossGenius or Fresha may be simpler and cheaper)
- Medspas or aesthetic clinics needing EMR/medical charting (Boulevard has better support)
- UK/European operators where Fresha or Booksy may have stronger marketplace presence
FAQ
Does Vagaro charge per booking or per transaction? No. Vagaro charges a flat monthly fee only. No per-booking fees. Card processing fees apply only on card transactions processed through Vagaro Pay.
What counts as a “bookable staff” for pricing? Any service provider who clients can book appointments with. Admin staff who only manage calendars don’t count.
Can I cancel anytime? Yes. Vagaro is month-to-month with no contracts required.
Does Vagaro offer annual billing discounts? Vagaro has offered promotional discounts periodically — check their pricing page for current offers.
Does the Vagaro Marketplace cost extra? No. Marketplace listing is included in all plans.
→ Start your free 30-day Vagaro trial
See how Vagaro compares: Vagaro vs Fresha | Vagaro vs GlossGenius | Vagaro vs Booksy